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FY 2015 Data Element Endorsed

Page history last edited by Kim Miller 5 years, 2 months ago

The following data elements were endorsed by the SDCs (SDC Annual Meeting, December 9-11, 2014):

 

MS Word doc: FY 2015 Endorsed PLS Data Elements.docx

 

Cheat sheet: Electronic Stuff Yes or No.docx

 

Final commenting period:  April 1-10, 2015

 

Yellow highlights:  New language

 

Proposed New Data Elements:

 

1. 459 Usage of Electronic Collections

The total annual usage by a library of electronic collections, as defined by: 1) download of text, audio and video; 2) view of an online record, document, text, and/or image; and 3) streaming of audio or video files.

 

Include usage only for those items included in Electronic Collections. Do not include users or sessions.

 

Report the usage of licensed databases electronic collections acquired through curation, payment or formal agreement, by source of access:

 

4XX Local/Other cooperative agreements

4XX State (state government or state library)

4XX Total Licensed Databases Electronic Collections Usage.

 

This is the sum of Local/Other cooperative agreements, and State licensed databases electronic collections usage.

 

2. Virtual Visits to library website.  (Proposed at the SDC Annual Meeting)

Visits represent the number of unique sessions initiate by all visitors from [inside or outside the library].  Include a library OPAC or library webpage.

 

Colorado’s definition:

Number of unique visitors to library's website:

 

Unique visitors is the number of inferred individual people as determined by IP address (filtered for spiders and robots), within a designated reporting timeframe, with activity consisting of one or more visits to a site. Each individual is counted only once in the unique visitor measure for the reporting period, in this case, a month. Number of unique visitors to library's website should be calculated by summing the number of unique visitors for each month to get the annual total. [Definition adapted from: Web Analytics Association; Web Analytics Definitions-Version 4.0; Authors: Jason Burby, Angie Brown & WAA Standards Committee]

 

PLSC wiki page with blog post on Virtual Visits (Susan Mark, WY): http://plsc.pbworks.com/w/page/90499697/2015%20Definitions%20Committee%20work

 

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Proposed Changed Data Elements:

 

Proposing data element changes (1-4):

 

  • Incorporate much of the discussion on what constitutes a database and what does not

 

  • Makes the wording for the different types of e-content more consistent

 

  • Brings e-circ into alignment with what we count as e-content

 

Although there is still a philosophical discussion to be had on tracking database use and other electronic services, I believe it would be good to nail down the e-content that is most analogous to physical collections first.

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This section of the survey (450-460) collects data on selected types of materials.

 It does not cover all materials (i.e., microform, scores, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Material Expenditures (data elements #353, #354, and #355). Under this category report only items the library has acquired as part of the collection and catalogued, whether purchased, lease, licensed, or donated as gifts. that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.

 

1. 451 Electronic Books (E-Books)

E-books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). Include non-serial government documents. E-books are loaned to users on portable devices (e-book readers) or by transmitting the contents to the user’s personal computer for a limited time. Include e-books held locally and remote e-books for which permanent or temporary access rights have been acquired.  Report the number of physical or electronic units, including duplicates, for all outlets at the administrative entity level; do not duplicate unit count for each branch. For smaller libraries, if volume data are not available, the number of titles may be counted. E-books packaged together as a unit (e.g., multiple titles on a single ebook reader) and checked out as a unit are counted as one unit.

 

Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.

 

NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users.

 

Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 “units”. For smaller libraries, if volume data are not available, the number of titles may be counted.

 

Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 “units”.

 

 

2. 453 Audio – Downloadable Units

These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be reproduced (played back) electronically. Audio – Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user’s personal computer for a limited time. Include Audio – Downloadable Units held locally and remote Audio – Downloadable Units for which permanent or temporary access rights have been acquired.

 

Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.

 

NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users.

 

Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 “units. For smaller libraries, if volume data are not available, the number of titles may be counted.

 

Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 “units”.

 

 

3. 455 Video – Downloadable Units

These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video-enabled mobile device. Video – Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user’s personal computer for a limited time. Include Video – Downloadable Units held locally and remote Video – Downloadable Units for which permanent or temporary access rights have been acquired.

 

Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.

 

NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users.

 

Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 “units.” For smaller libraries, if volume data are not available, the number of titles may be counted.

 

Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 “units”.

 

 

4. 552 Circulation of Electronic Materials – The total annual circulation of all electronic materials

Definition:

Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a portable device such as an e-book reader.   Types of electronic materials include e-books and downloadable electronic video and audio files.  Electronic Materials packaged together as a unit and checked out as a unit are counted as one unit. Include circulation only for items counted under Electronic Books (E-Books), Audio-Downloadable Units and Video-Downloadable Units in the LIBRARY COLLECTION data elements 450-460. Do not include items not specified under those definitions.

 

 

5.  Licensed Databases Electronic Collections (456-458):

Report the number of licensed databases electronic collections. (including locally mounted or remote, full-text or not) for which temporary or permanent access rights and/or the platform have been acquired through payment by the library (directly or through a cooperative agreement within the state or region), or acquired by formal agreement with the State Library.

 

An electronic collection database is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts, photographs, music, video, etc.) with a common user interface and software for the retrieval and manipulation use of the data. An electronic collection may be organized, curated and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the web.

 

Electronic Collections do not have a circulation period, and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library’s catalog; the library may or may not select individual titles. Include electronic collections that are available online or are locally mounted hosted in the library.

 

Note: The data or records are usually collected with a particular intent and relate to a defined topic. A database may be issued on CD-ROM, diskette, or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Each database electronic collection is counted individually even if access to several databases electronic collections is supported through the same vendor interface.

 

Report the number of licensed databases electronic collections acquired through curation, payment or formal agreement, by source of access:

 

456 Local/Other cooperative agreements

457 State (state government or state library)

458 Total Licensed Databases Electronic Collections.

 

This is the sum of Local/Other cooperative agreements, and State licensed databases electronic collections(data elements #456 and #457).

 

___________________________________________________________________________________________________ 

 

Did not receive endorsement:

 

Proposed New Data Elements:

 

1. Drop-in Activities

a. Total Number of Drop-in Activities

b. Number of Children’s Drop-in Activities

c. Number of Young Adult Drop-in Activities

d. Number of Other/All Ages Drop-in Activities

e. Total Number of Drop-in Activity Participants

f. Number of Children’s Drop-in Activity Participants

g. Number of Young Adult Drop-in Activity Participants

h. Number of Other/All Ages Drop-in Activity Participants

 

 

Proposed Deleted Data Elements:

 

 

N/A

Comments (4)

Kim Miller said

at 3:49 am on Apr 2, 2015

For Colleen Hamer, MT SDC
How can 552 include circulation for data elements 450-460? Should it be 451 E-books, 453 Audio-downloadable, 455 Video-downloadable?
I thought 456-458 Databases (proposed Electronic Collectin) was supposed to show usage (circulation) under proposed new element 459 Usage of Electronic Collections



4. 552 Circulation of Electronic Materials – The total annual circulation of all electronic materials
Definition:
Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a portable device such as an e-book reader. Types of electronic materials include e-books and downloadable electronic video and audio files. Electronic Materials packaged together as a unit and checked out as a unit are counted as one unit. Include circulation only for items counted under Electronic Books (E-Books), Audio-Downloadable Units and Video-Downloadable Units in the LIBRARY COLLECTION data elements 450-460. Do not include items not specified under those definitions.

Thanks.-Colleen Hamer, MT SDC

Katrice Stewart said

at 5:27 am on Apr 8, 2015

Let me start by saying I'm not trying to influence anyone's vote for these elements. I would just like to remind folks that there is a dedicated commitment of the mentors to continue and move forward the conversations we've started regarding the revamping of the e-collection elements. It is my full intention to have those elements ready long before the meeting in December so that we can discuss prior to and have all of the kinks worked out. We should all keep this in mind when voting on these elements so that we're not being contrary or confusing to our libraries. Just my two cents :)

Katrice Stewart, FL SDC

Linda Hofschire said

at 4:31 am on Apr 10, 2015

One thought--should the title for proposed data element #2 be changed to "library website visits"? To me, "virtual visits" implies that the website visitors weren't actually in the library. However, as the definition currently stands, website visits from inside the library are counted.

Kim Miller said

at 1:55 am on Apr 21, 2015

Post commenting period comment:
Posting for Colleen Hamer, MT SDC:
Proposed new data element 459 Usage of Electronic Collections:
Circulation of audio or video files is being counted in both the 459 and the 552; this will be difficult to explain/implement, this is confusing and would be duplication if both figures were used to represent circulation and usage.

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