Administrative Entity Data Element Definitions

 

Administrative Entity Data Element Definitions

 

This page as been edited to show the FY2015 PLS data element addition and change. 

 

Link to:

State Characteristics Data Element Definitions: State Characteristics Data Element Definitions

Outlet Data Element Definitions: Outlet Data Element Definitions  

 

Administrative Entity

 

This is the agency that is legally established under local or state law to provide public library service to the population of a local jurisdiction. The administrative entity may have a single outlet,  or it may have more than one outlet.

 

 

	CAPITAL REVENUE
150 FSCS ID	400 Local Government Capital Revenue
151 LIB ID	401 State Government Capital Revenue
152 Name	402 Federal Government Capital Revenue
153 Street Address	403 Other Capital Revenue
154 City (of street address)	404 Total Capital Revenue
155 ZIP Code (of street address)
156 ZIP+4 (of street address) 5  DELETED FY2012	CAPITAL EXPENDITURES
157 Mailing Address	405 Total Capital Expenditures
158 City (of mailing address)
159 ZIP Code (of mailing address)	LIBRARY COLLECTION (450-460)
160 ZIP+4 (of mailing address)  5  DELETED FY2012	450 Print Materials  4
161 County of the Entity	451 Electronic Books (E-Books) 5 & 6 & 8
162 Phone	452 Audio-Physical Units 2
163 Web Address 5  DELETED FY2012	453 Audio-Downloadable Units 2 & 5 & 6 & 8
	454 Video-Physical Units 2 & 4
	455 Video-Downloadable Units 2 & 5 & 6 & 8
200 Interlibrary Relationship
201 Legal Basis Code 5
202 Administrative Structure Code	Licensed Databases  (Electronic Collections 456-458) 8
203 FSCS Public Library Definition	456 Local/Other Cooperative Agreements (formerly #454)  5
204 Geographic Code	457 State (state government or state library) (formerly #455)
205 Legal Service Area Boundary Change	458 Other cooperative agreements (or consortia) within state or region (5 item # deleted and added into 456 for FY2012)
206 Reporting Period Starting Date	458 Total Licensed Databases  (formerly 459) 458 Total Electronic Collections  8
207 Reporting Period Ending Date	459 Current Electronic Serial Subscriptions (item deleted  FY2010) 3
208 Population of the Legal Service Area
209 Number of Central Libraries	Current Serial Subscriptions
210 Number of Branch Libraries	460 Current Print Serial Subscriptions (formerly #458)
211 Number of Bookmobiles
PAID STAFF (FULL-TIME EQUIVALENT)	SERVICES
250 ALA-MLS (Clarification for FY2013; 9/30/13;  Clarification removed after Dec 10-12, 2013, SDC Annual Meeting )	500 Public Service Hours Per Year
251 Total Librarians	501 Library Visits
252 All Other Paid Staff	502 Reference Transactions 7
253 Total Paid Employees	503 Number of Registered Users 5
	550 Total Circulation
OPERATING REVENUE	551 Circulation of Childrens Materials
300 Local Government Revenue (Clarification for FY2013; 9/30/13)	552 Circulation of Electronic Materials 6 & 8
301 State Government Revenue
302 Federal Government Revenue	INTER-LIBRARY LOANS
303 Other Operating Revenue	552 553 Provided To 5 & 6
304 Total Operating Revenue	553 554 Received From 5 & 6
OPERATING EXPENDITURES	LIBRARY PROGRAMS
350 Salaries and Wages Expenditures	600 Total Number of Library Programs
351 Employee Benefits Expenditures	601 Number of Children's Programs (age change FY2009)
352 Total Staff Expenditures	602 Number of Young Adult Programs 1
	603 Total Attendance at Library Programs
COLLECTION EXPENDITURES	604 Childrens Program Attendance (age change FY2009)
353 Print Materials Expenditures	605 Young Adult Program Attendance 1
354 Electronic Materials Expenditures  5
355 Other Materials Expenditures  5	OTHER ELECTRONIC INFORMATION
356 Total Collection Expenditures	650 Number of Internet Computers Used by General Public
357 Other Operating Expenditures	651 Number of Uses (Sessions) of Public Internet Computers Per Year (Change for FY2011- SDCs notified 8/11) 4 & 5
358 Total Operating Expenditures	652 Wireless Sessions - Annually 7

 

¹ passed in April 2009 and added to FY2009 survey for those able to collect the first year.  All states to collect in FY2010 survey.

  

² passed in April 2010 and item changed/new in FY2010 survey for those able to collect the first year. Renumbered.

updated 10/4/10

 

³ deleted in April 2010 (for FY2010 PLS)

 

⁴ deleted or changed in April 2011 (for FY2011 PLS)

 

⁵ changed or deleted in April 2012 (for FY2012 PLS); some items have been clarified.  Some states will be able to collect for FY2012.  All states to collect in FY2013 PLS.

 

⁶ added or changed in April 2013 (for FY2013 PLS).  Added 552; changed definition of #451, #453 & #455.  Changed # of #552 to 553 and #553 to 554.  Some states will be able to collect for FY2013. All states to collect in FY2014 PLS. 

 

⁷ added, changed or deleted in April 2014 (for FY2014 PLS).  Added 652, changed 502 and deleted 710. 

 

⁸ changed in May 2015 (for FY2015 PLS).  Changed #'s 451, 453, 455, 456-458 & 552.