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Administrative Entity Data Element Definitions

Page history last edited by Kim Miller 4 years, 11 months ago

 

Administrative Entity Data Element Definitions

 

This page as been edited to show the FY2015 PLS data element addition and change. 

 

Link to:

State Characteristics Data Element Definitions: State Characteristics Data Element Definitions

Outlet Data Element Definitions: Outlet Data Element Definitions  

 

Administrative Entity

 

This is the agency that is legally established under local or state law to provide public library service to the population of a local jurisdiction. The administrative entity may have a single outlet,  or it may have more than one outlet.

 

 

 
CAPITAL REVENUE 
150 FSCS ID 400 Local Government Capital Revenue
151 LIB ID 401 State Government Capital Revenue
152 Name 402 Federal Government Capital Revenue
153 Street Address 403 Other Capital Revenue
154 City (of street address) 404 Total Capital Revenue
155 ZIP Code (of street address)  
156 ZIP+4 (of street address) 5  DELETED FY2012
CAPITAL EXPENDITURES
157 Mailing Address  405 Total Capital Expenditures
158 City (of mailing address)  
159 ZIP Code (of mailing address)
LIBRARY COLLECTION (450-460)
160 ZIP+4 (of mailing address)  5  DELETED FY2012 450 Print Materials  4
161 County of the Entity 451 Electronic Books (E-Books) 5 & 6 & 8
162 Phone 452 Audio-Physical Units 2 
163 Web Address 5  DELETED FY2012 453 Audio-Downloadable Units 2 & 5 & 6 & 8
  454 Video-Physical Units 2 & 4
 
200 Interlibrary Relationship  
201 Legal Basis Code 5  
202 Administrative Structure Code
Licensed Databases  (Electronic Collections 456-458) 8
203 FSCS Public Library Definition

456 Local/Other Cooperative Agreements

(formerly #454)  5

204 Geographic Code 457 State (state government or state library) (formerly #455)
205 Legal Service Area Boundary Change
458 Other cooperative agreements (or consortia) within state or region (5 item # deleted and added into 456 for FY2012)
206 Reporting Period Starting Date 458 Total Licensed Databases  (formerly 459) 458 Total Electronic Collections  8
207 Reporting Period Ending Date 459 Current Electronic Serial Subscriptions (item deleted  FY2010) 3 
208 Population of the Legal Service Area  
209 Number of Central Libraries
Current Serial Subscriptions
210 Number of Branch Libraries 460 Current Print Serial Subscriptions (formerly #458)
211 Number of Bookmobiles  
 
PAID STAFF (FULL-TIME EQUIVALENT)
SERVICES
250 ALA-MLS (Clarification for FY2013; 9/30/13;  Clarification removed after Dec 10-12, 2013, SDC Annual Meeting ) 500 Public Service Hours Per Year
501 Library Visits
252 All Other Paid Staff 502 Reference Transactions 7
253 Total Paid Employees
  550 Total Circulation
OPERATING REVENUE
551 Circulation of Childrens Materials
300 Local Government Revenue (Clarification for FY2013; 9/30/13) 552 Circulation of Electronic Materials 6 & 8
 
302 Federal Government Revenue
INTER-LIBRARY LOANS
303 Other Operating Revenue 552 553 Provided To 5 & 6
304 Total Operating Revenue 553 554 Received From 5 & 6
 
 
OPERATING EXPENDITURES
LIBRARY PROGRAMS
350 Salaries and Wages Expenditures
352 Total Staff Expenditures 602 Number of Young Adult Programs 1
  603 Total Attendance at Library Programs
COLLECTION EXPENDITURES
353 Print Materials Expenditures 605 Young Adult Program Attendance 1
 
355 Other Materials Expenditures  5 OTHER ELECTRONIC INFORMATION
356 Total Collection Expenditures 650 Number of Internet Computers Used by General Public
357 Other Operating Expenditures  651 Number of Uses (Sessions) of Public Internet Computers Per Year (Change for FY2011- SDCs notified 8/11) 4 & 5
358 Total Operating Expenditures 652 Wireless Sessions - Annually 7

 

1 passed in April 2009 and added to FY2009 survey for those able to collect the first year.  All states to collect in FY2010 survey.

  

2 passed in April 2010 and item changed/new in FY2010 survey for those able to collect the first year. Renumbered.

updated 10/4/10

 

3 deleted in April 2010 (for FY2010 PLS)

 

4 deleted or changed in April 2011 (for FY2011 PLS)

 

5 changed or deleted in April 2012 (for FY2012 PLS); some items have been clarified.  Some states will be able to collect for FY2012.  All states to collect in FY2013 PLS.

 

6 added or changed in April 2013 (for FY2013 PLS).  Added 552; changed definition of #451, #453 & #455.  Changed # of #552 to 553 and #553 to 554.  Some states will be able to collect for FY2013. All states to collect in FY2014 PLS. 

 

7 added, changed or deleted in April 2014 (for FY2014 PLS).  Added 652, changed 502 and deleted 710. 

 

8 changed in May 2015 (for FY2015 PLS).  Changed #'s 451, 453, 455, 456-458 & 552. 

 

 

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