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450 Print Materials

Page history last edited by Kim Miller 4 years, 4 months ago
Library Collection

 

This section of the survey (450-460) collects data on selected types of materials.

 

It does not cover all materials (i.e., microform, scores, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Material Expenditures (data elements #353, #354, and #355). Under this category report only items the library has acquired as part of the collection and catalogued, whether purchased, lease, licensed, or donated as gifts. that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use.Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.

 

 

(Highlighted: new for FY2015)

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450 Print Materials

 

Report a single figure that includes both of the following:

 

1. Books in print. Books are non-serial printed publications

(including music and maps) that are bound in hard or soft

covers, or in loose-leaf format. Include non-serial

government documents. Report the number of physical

units, including duplicates. For smaller libraries, if volume

data are not available, count the number of titles. Books

packaged together as a unit (e.g., a 2-volume set) and

checked out as a unit are counted as one physical unit.

 

 

2. Serial back files in print. Serials are publications issued in

successive parts, usually at regular intervals, that are

intended to be continued indefinitely. Serials include

periodicals (magazines); newspapers; annuals (reports,

yearbooks, etc.); journals, memoirs, proceedings, and

transactions of societies; and numbered monographic

series. Government documents and reference tools are

often issued as serials. Except for the current volume, count

unbound serials as a volume when the library has at least

half of the issues in a publisher’s volume. Report the

number of physical units, including duplicates. For smaller

libraries, if volume data are not available, count the number

of titles. Serials packaged together as a unit (e.g., a 2-

volume serial monograph) and checked out as a unit are

counted as one physical unit.  Deleted for FY2011 survey submission

 

Reason for change: 

A library director pointed out that the current definition harks back to olden times when libraries bound volumes and used print copies of Reader’s Guide to Periodical Literature to locate individual articles.  Most libraries no longer bind periodicals and now rely on databases such as ProQuest to locate and obtain individual articles if the publisher itself does not provide past articles online.  Due to space constraints, printed back issues are typically kept for just several years, circulated, and, relative to the pre-online database era, weeded quickly.  The library director contends, and I agree, that it’s time wasted to count and calculate how many single issues she has and how many total more than half a subscription and then add volumes and subtract individual issues from her ILS to come up with an accurate number.  “If it has a bar code, it’s a volume” and the ILS system delivers the number pronto. 

 

 

 

 

 

 

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