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State Data Elements (redirected from State's Data Elements)

Page history last edited by Darla Gunning 6 years, 4 months ago

This is a page to document each state's local survey questions and definitions.

 



 

Florida

 

Annual Number of Virtual Visits to Networked Library Resources:

Count annual visits to the library via the Internet. A visit occurs when a user (internal or external) connects to a networked library resource for any length of time or purpose (regardless of the number of pages or elements viewed.) Include a library OPAC or a library webpage.  In the case of a user visit to a library website, a user who looks at 16 pages and 54 graphic images, registers one visit on the Web server.

 

 

Colorado

 

Number of unique visitors to library's website:

Unique visitors is the number of inferred individual people as determined by IP address (filtered for spiders and robots), within a designated reporting timeframe, with activity consisting of one or more visits to a site. Each individual is counted only once in the unique visitor measure for the reporting period, in this case, a month. Number of unique vistors to library's website should be calculated by summing the number of unique visitors for each month to get the annual total. [Definition adapted from: Web Analytics Association; Web Analytics Definitions-Version 4.0; Authors: Jason Burby, Angie Brown & WAA Standards Committee]

 

Arizona

 

Number of Visits to the Library’s Website

Visits represent the number of individual sessions initiated by all visitors to your site. A visit/session ends when someone closes their browser or stops loading webpages on the website for a period of time (typically when more than 30 minutes elapses between page views, but this is arbitrary).

A visit is usually determined by each user’s unique IP address, and/or their login account name when they are accessing secure parts of the website. The details for website visits/sessions are contained within the access log file for the web server(s) and may be accessible using log file analysis or web analytics reporting tools.

 

Virtual visits include a user’s request of the library website or catalog from outside the library. A single visit to a website may involve loading of numerous webpages or gratuitous elements (images, style sheets, etc.)

 

California

 

Virtual visits to the library (website or catalog).

Visits represent the number of individual sessions initiated by all visitors from outside the library to your site. A visit/session ends when someone closes their browser or stops loading web pages on the website for a period of time (typically when more than 30 minutes elapses between page views, but this is arbitrary).


A visit is usually determined by each user’s unique IP address, and/or their login account name when they are accessing secure parts f the website. The details for website visits/sessions are contained within the access log file for the web server(s) and may be accessible using log file analysis or web analytics reporting tools.


Virtual visits include a user’s request of the library website or catalog from outside the library. A single visit to a website may involve loading of numerous web pages or gratuitous elements (images, style sheets, etc.)

 

Indiana

 

Internet Usage Measures (please supply whatever count is available or answer not applicable). Providing only one count is acceptable.          

08-040             Total # of Page Views on All Web Pages in the Library's Domain

08-041       or   Total # of Page Views on the Library's Home Page AND/OR

08-042       or   Total # of Hits or Page Views on the Library's Public Access Catalog

 

For all three questions, the instructions were as follows:

Supply whatever count is available. Some libraries receive counts of pages viewed on web pages in domain and hits on home page and hits on public access catalog from their ISP (Internet Service Provider), some may receive only one or two of the requested measures.

 

(We collected these figures in 2012 but dropped the questions from our survey in 2013)

 

 

Minnesota

OUTLET DATA ELEMENTS

 

F18s    Optimum Internet Download Speed for Public Computers

Perform the speed test on the designated site when the library is closed or when the fewest computers with Internet capability are in use. Select the appropriate range of speeds available in the drop down box..

 

F19s    Typical Internet Download Speed for Public Computers

Follow the instructions for speed testing in F18s when most or all of the library’s Internet computers are in use.

 

F20s    Optimum Internet Upload Speed for Public Computers

Follow the instructions for speed testing in F18s when the library is closed or when the fewest computers with Internet capability are in use.

 

F21s    Typical Internet Upload Speed for Public Computers

Follow the instructions for speed testing in F18s when all or most of the library’s Internet computers are in use.

 

 

 

 

North Carolina

ADMIN ENTITY DATA ELEMENTS

 

Summer reading Program

10.

Library staff did school/daycare visits to advertise the summer reading program.

Indicate whether your staff went to schools prior to the end of the school year.

 

Dig Into Reading

11.

Number of birth to Grade 5 registered participants

Formally indicated participation in summer reading using the library’s set procedure

 

12.

Total SRP/SRC events/programs held for birth to grade 5

All programs created in-house or by a paid or unpaid presenter, including lapsit, toddler, pre-school, school-age, and family storytime programming and performers programs.

 

13.

Total attendees at events for birth to grade 5 programs (all ages)

Do not include school visits here. Include counts of parents or other adults and children accompanying target audience.

 

14.

Total easy & juvenile books circulated, June 1 - Aug. 31

Total number of board, easy reader, easy, and juvenile books (fiction and non-fiction) circulated in your system from June 1 through August 31

 

15.

Anecdote/Story (birth to grade 5)

Please provide an anecdote that can be used to show the impact of summer reading programs in your community.

 

Beneath the Surface

16. 

Number of grade 6 through grade 12 registered participants

Formally indicated participation in summer reading using the library’s set procedure

 

17.

Total SRP/SRC events/programs held for grades 6-12

All programs created in-house or by a paid or unpaid presenter

 

18.

Total attendees at programs/events for grade 6 through grade 12

Do not include school visits here. Include counts of grade 6 through grade 12 attendees at programs or events.

 

19.

Total Young Adult books circulated June 1 - Aug. 31

Print materials specifically targeted to Young Adults

 

20.

Anecdote/Story (grades 6-12)

Please provide an anecdote that can be used to show the impact of summer reading programs in your community.

 

 

Salaries

210.

Director's salary

Salary as of July 1 of the fiscal year in question.

211.

Salary range of Library Director position

The minimum salary and maximum salary of this position as of July 1 of the fiscal year in question.

212.

Year of appointment of Library Director

Calendar year in which the library director was employed in that position. Ex. “2013.”

213.

Minimum MLS librarian salary

Minimum salary paid to a beginning MLS librarian as of July 1 of the fiscal year in question. Enter as an annual salary not as an hourly rate.

214.

Minimum paraprofessional hourly rate - with high school diploma

Minimum hourly rate paid to a beginning paraprofessional position requiring listed educational level.

215.

Minimum paraprofessional hourly rate - with 2 years of college

Minimum hourly rate paid to a beginning paraprofessional position requiring listed educational level.

216.

Minimum paraprofessional hourly rate - with 4 year degree

Minimum hourly rate paid to a beginning paraprofessional position requiring listed educational level.

Local Government Funds

The total of these data elements is reported to PLSC.

300.

Municipal funds

Includes all tax and non-tax receipts designated by municipalities and available for expenditure by the public library.

301.

County funds

 

County funds include all tax and non-tax receipts designated by counties and available for expenditure by the public library.

State Funds

The total of these data elements is reported to PLSC.

303.

Aid to Public Libraries grant

Report total amount received in State Aid from the Aid to Public Libraries Fund.

 

Note:  This data will be updated for you by State Library staff prior to PLSC submission.

304.

Other state funds

Grants from the state of North Carolina other than those allocated by the formula from the Aid to Public Libraries Fund. Includes all other funds distributed to public libraries by State government for expenditure by the public libraries, except for federal money distributed by the State.

Federal Funds

The total of these data elements is reported to PLSC.

306.

LSTA  funds

Report all LSTA grants distributed by the State Library to the public library for expenditure.

307.

Other federal funds

Enter federal grants distributed directly to the public library, such as National Endowment for the Humanities (NEH) grants, Higher Education Act (HEA) grants, etc.

Unencumbered Operational Balance 

Total unencumbered operational balance

Report operational funds that are unencumbered as of June 30 of the fiscal year in question.

 

 

500. to

509.

Books (split out by adult fiction/non fiction, YA fiction/non fiction, children's fiction/non fiction)

Books are non-serial printed publications (including music and maps) that are bound in hard or soft covers, or in loose-leaf format. Include non-serial government documents. Report the number of physical units, including duplicates.

 

The total of these data elements is reported to PLSC.

 

 

 

512.

Other print materials

Use this field only if necessary. Report the number of physical units for all other print materials. DO NOT track toys, puzzles, games, computer games, or other non-print materials here. These items can be tracked in #516, Other Non-Print Materials.

 

515.

Other non-print materials

Use this field only if necessary. Report the number of physical units for all other non-print materials. You can include microfiche, microfilms, and other microforms, puzzles, games, video games, tools, etc.

 

523.

E-periodicals subscriptions

Report the number of e-periodical subscriptions, including duplicates, for all outlets. If data on the number of units subscribed to is not available, the number of titles may be counted. E-periodicals packaged together as a unit (e.g., multiple titles on a single circulating tablet device) and checked out as a unit are counted as one unit. Report only items the library has selected as a part of the collection (exclude public domain / uncopyrighted e-periodicals that have unlimited access).  

 

30.

Number of agencies partnered with to provide programs and services

This question is not meant to be used to compare libraries to each other; rather to provide an advocacy data point for each library and a statewide total for the State Library to use in advocacy efforts. To determine the number of agencies partnered with to provide programs and services, count the number of organizations that you partnered with in ongoing or one-time capacity to offer services or programs. If you partnered with schools, count a school system as a single organization instead of counting every single school in the system. Examples of agencies you may have partnered with include schools, DSS, JobLink, museums, Head Start, elderly care facilities, parks and rec, other libraries not in your library system, prisons, homeless shelters, ESL groups, domestic violence centers, etc. Do NOT count every public library in the state as a partner for ILL.

 

626.

Technology lending circulation

Circulation -- including in-house circulation and renewals -- of technology lent by the library to patrons (not to staff). Do not count circulation of non-technology items (such as gardening tools) here.

 

721.

Jobs/career programs (offered)

The number of programs offered for which the primary program subject matter is related jobs, careers, resumes, etc.

722.

Jobs/career programs (attendance)

Attendance by all ages at programs for which the primary program subject matter is related jobs, careers, resumes, etc.

723.

Technology programs (offered)

The number of programs offered for which the primary program subject matter is related technology, software, computing.

724.

Technology programs (attendance)

Attendance by all ages at programs for which the primary program subject matter is related to technology, software, computing.

 

725.

Technology transactions

Count one-on-one transactions in which library staff assists individuals with information needs related to understanding and using software, computers, and any other kind of technology. Example queries include, "Can you show me how to use my Kindle?" "Can you help me set up an email account?" The request may come in person, by phone, email, etc.

 

Transactions may be double-counted in various Patron Assistance categories if appropriate: for example, if staff help a patron learn how to use Microsoft Word and create a resume at the same time, it should be counted in both 725 and 726.

726.

Jobs/career transactions

Count one-on-one transactions in which library staff assists individuals with information needs related to careers, resumes, or other job skills. Example queries include, "What job-finding resources do you have?" "Can you show me how to fill out an online job application?" The request may come in person, by phone, email, etc.

 

Transactions may be double-counted in various Patron Assistance categories if appropriate: for example, if staff help a patron learn how to use Microsoft Word and create a resume at the same time, it should be counted in both 725 and 726.

 

730.

Meeting room use (non-library)

 

Number of events held in library meeting rooms for functions not sponsored, organized or initiated by the library.

731.

Meeting room attendance (non-library)

Attendance at events held in library meeting rooms for functions not sponsored, organized or initiated by the library.

 

804.

Website visits

Count the number of visits, also called "sessions," to the library's website. DO NOT REPORT the number of page hits or page views. A "visit" or "session" represents a person coming to your site regardless of how many pages they view while there. If you are unable to count the number of visits or sessions to your website, select "Not able to track."

805.

Wireless Internet sessions

If possible, report the number Internet sessions initiated on your library's wireless network during the fiscal year in question. It doesn't matter who is using the wireless, what time of day it is, whether it's during the library's opening hours, or what websites the user is accessing. This number can only be reported if your wireless internet provider can give you the number, or if you have staff members who know how to get the number from the router. Do not attempt to get this number by sampling observations of people in the library using their own laptops. Select "N/A" if you are not able to get the number from the router or internet provider, or if your library does not provide wireless internet.

 


OUTLET DATA ELEMENTS

915.

FTE staff

Total full-time equivalents of staff assigned to this outlet. Include all positions assigned to the outlet, whether those positions are filled or not. To compute FTE, take the number of hours worked per week by all employees and divide it by 40. Example: four employees working 12 hours per week would be considered 1.2 FTE (4 x 12/ 40 = 1.2)

916.

Hours of operation

Enter the library's regular weekly schedule here. You may also include summer or other special hours. Examples: M-F: 8: 00 a. m. -5: 00 p. m. or T-Th: 2-8 pm; F: noon-5 pm; Sat: 9 am-noon; Sun: 2-5 pm (Labor Day -Memorial Day). 

925.

Broadband speed (download)

Choose a time of day at which your public computers are at “average use” (not highest use, not empty). From one of the computers within the library, go to this URL: http://www.speedtest.net/. Wait a few seconds for the site to load then click "BEGIN TEST," which will appear inside the image of the laptop. Don't click "Start now"; that does something else.  After clicking BEGIN test, wait a minute while it runs. It will return both a download and an upload speed to you. Use these numbers to respond to questions 925 and 926.

926.

Broadband speed (upload)

Choose a time of day at which your public computers are at “average use” (not highest use, not empty). From one of the computers within the library, go to this URL: http://www.speedtest.net/. Wait a few seconds for the site to load then click “BEGIN TEST,” which will appear inside the image of the laptop. Don’t click “Start now”; that does something else.  After clicking BEGIN test, wait a minute while it runs. It will return both a download and an upload speed to you. Use these numbers to respond to questions 925 and 926.

927.

Wireless Internet provided

Does your outlet provide wireless Internet service? Select an answer, Yes or No.

 

 

 

__________________________________________________ 

Other items:

 

February 2014. Response to request for information on state's public access computer usage. Public access computer usage - states surveys.docx  

 

Excel spreadsheet with State's FY Instructions and Surveys, and links to state's data web page.

State instructions and surveys FY 2012.xlsx

 

0 vs. N/A vs. NC vs. NR and required questions - question posted to SDC email list on 6/62013

 

Data on part time v. full time staff - question posted to SDC email list on 5/30/2013

 

 

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