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Data Element Definitions - FY2016

Page history last edited by Kim Miller 8 years, 3 months ago


FY 2016 Approved Data Elements


Strikethroughs are deletions, changes are in yellow highlights and additional changes by LSWG are in pink highlights.


For the FY2015 ballot there was a 3 week minimum balloting period (this year: January 26 – February 17). All items approved by SDCs and COSLA. 


FY 2016 Approved Data Elements_final.docx  Clean version (pgs. 1-3) and showing edits (pgs 4-6).


4 year process for 2016 data elements.docx




Voting results:




Proposed Additions (4 items)



1. 5AA Physical Item Circulation



2. 5CC Successful Retrieval of Electronic Information 



3. 555 Electronic Content Use (Total of 552 and 5CC)



4. 55D Total Collection Use (Total of 5AA, 552, and 5CC)



Proposed Changes (3 items)



1. LIBRARY COLLECTION introductory paragraph changes due to changes in 450 Print Materials



2. 552 Use of Electronic Material



3. 550 Total Circulation of Materials (The total of 5AA and 552)




FY 2016 PLS item numbers for approved additions/changes & Interlibrary Loans items



550 Total Circulation Total Circulation of Materials (total of 5AA553 and 552)

551 Circulation of Childrens Materials

552 Circulation of Electronic Materials Use of Electronic Material

(5AA553) Physical Item Circulation

(5CC554) Successful Retrieval of Electronic Information

555 Electronic Content Use (total of 552 & 5CC554)

55D556 Total Collection Use (total of 5AA553, 552, and 5CC554)



552553575 Provided To

553554576 Received From





New Data Elements:


1. 553 Physical Item Circulation


The total annual circulation of all physical library materials of all types, including renewals.


Note: Count all physical materials in all formats that are charged out for use outside the library. Interlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another library.


Rationale: Currently, we have a data element 550 Total Circulation of Material. While the definition calls for “annual circulation of all types,” SDCs have indicated inconsistency on whether electronic circulation is counted. This proposed element would be a step toward clarifying that. By separating out physical circulation, electronic circulation (those materials that can only be loaned for a given time frame) and use of electronic information, we will then be able to look at use patterns across different types of materials, track change, and better project future use patterns.



2. 554 Successful Retrieval of Electronic Information


The number of full-content units or descriptive records examined, downloaded, or otherwise supplied to user, from online library resources that require library user authentication but do not have a circulation period. Examining documents is defined as having the full text of a digital document or electronic resource downloaded or fully displayed. Some electronic services do not require downloading as simply viewing documents is normally sufficient for user needs.


Include use both inside and outside the library. Do not include use of the OPAC or website. [based on NISO Standard Z39.7 (2013) #7.7, p. 43]


Rationale: This proposed new element is designed to capture the use of online content provided by libraries, but does not require a traditional circulation. Primarily, this element will capture the use of paid, commercial databases. The definition borrowed heavily from NISO standards.



3. 555 Electronic Content Use (Total of 552 and 554)


Rationale: This proposed new element would be a calculated field: the total of 552 Circulation of Electronic Material AND 5CC Successful Retrieval of Electronic Information.



4. 556 Total Collection Use (Total of 553, 552, and 554)


Rationale: This proposed new element would be a calculated field: the total of 5AA Physical Item Circulation, 552 Circulation of Electronic Material AND 5CC Successful Retrieval of Electronic Information.  





Changed Data Elements:




This section of the survey (450-460) collects data on selected types of materials.


It does not cover all materials (i.e., microforms, loose sheet music scores, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Material Expenditures (data elements #353, #354, and #355). Under this category report only items the library has acquired as part of the collection and catalogued, whether purchased, lease, licensed, or donated as gifts that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use.  Count electronic materials at the administrative entity level; do not duplicate numbers at each branch.


450 Print Materials


"Report a single figure that includes the following:


Books in print.  Books are non-serial printed publications (including music scores or other bound forms of printed music, and maps) that are bound in hard or soft covers, or in loose-leaf format.  Do not include unbound sheet music.  Include non-serial government documents. Report the number of physical units, including duplicates. For smaller libraries, if volume data are not available, count the number of titles. Books packaged together as a unit (e.g., a 2-volume set) and checked out as a unit are counted as one physical unit.


2. 552 Circulation Use of Electronic Material (change to existing measure)


Electronic Materials are materials that are distributed digitally online and can be accessed via a computer, the Internet, or a portable device such as an e-book reader. Types of electronic materials include e-books and downloadable electronic video and audio files. Electronic materials packaged together as a unit and checked out as a unit are counted as one unit circulation use.  Include circulation only for items that require a library user authentication, and have a defined circulation period limited period of use. counted under Electronic Books (E-Books), Audio-Downloadable Units and Video-Downloadable Units in the LIBRARY COLLECTION data elements 450-460. Do not include items not specified under those definitions.


Rationale: This proposed change clarifies language in this element, which was approved last year.



3.  550 Total Circulation of Materials (The total of 553, and 552)


Rationale: This proposed new element would be a calculated field: the total of 5AA Physical Item Circulation, AND 552 Circulation of Electronic Material.




Main Page: FY 2016 PLS Data Element Proposal Information for adding New Changing and or Deleting data elements

Proposals: FY 2016 Add Change Delete Data Elements

Endorsed: FY 2016 Data Elements Endorsed


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