September 2, 2015

 

Question

 

Kristen Stehel (UT)

 

Definition 450 says, "Books are non-serial printed publications (including music and maps) . . ."

 

About that definition the following is written, "This section of the survey (450-460 collects data on selected types of materials. It does not cover all materials (i.e., microform, scores, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures (data elements#353, #354, #355).

 

My question is: Are bound scores of music included under Print Materials and non-bound scores included in Other Materials?

 

Let me rephrase my question:

 

Since there isn't an "Other Materials" data element within the collections section (450-455), where would non-bound scores be reported?

 

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SDC Comments

 

Michael Golrick (LA)

 

Non-bound scores are not counted and reported on a national level.

 

Now, that does not mean that you can’t count them in your state. My collection are (with the instructions *I* give):

 

Part VIII COLLECTION

 

Report total items (physical volumes or electronic units) held in all outlets in each category as of year’s end, including duplicate items. Report all items that have been acquired as part of the collection and catalogued, whether the items were purchased, leased, licensed, or donated as gifts. Items packaged together as a unit (e.g., a multi volume set) and are checked out as a unit should be counted as one unit. For smaller libraries, when volume data are not available, title information may be substituted.

 

8.1 Adult books & other printed items – Report adult and young adult books and other printed publications (e.g., music, maps, non-serial government documents, etc.) that are bound in hard or soft covers or in loose-leaf format.

 

8.2 Juvenile books - Report juvenile printed non-serial publications of any length.

 

8.3 Serial volumes in print - Report serial back files in print held in all outlets, including duplicates. Count unbound serials as a volume when the library has at least half of the issues in a publisher’s volume. Serials are publications issued in successive parts, usually at regular intervals that are intended to be continued indefinitely. Serials include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.), journals, memoirs, proceedings, and society transactions, numbered monographic series, and government documents and reference tools that are issued as serials.

 

8.5 Electronic books (e-books) - Report digital documents (including those digitized by the library) that are a) analogous to printed books, b) are listed in the library’s catalog, and c) are loaned to patrons on e-book readers or via transmission to a patron’s personal computer. Include e-books held locally and remote e-books for which permanent or temporary access rights have been acquired. Report for all outlets. Include duplicates.

 

8.6 Audio materials - These are materials on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include, records, audiocassettes, audio cartridges, audio discs (including both compact disks and audio–DC–ROMs), audio reels, talking books, and other sound recordings such as web–based or downloadable audiobooks and MP3 files. Report the number of units, including duplicates. Items packaged together as one unit (e.g., two or more audiocassettes for one book) and checked out as a unit are counted as one unit. For electronic units report only the items the library has selected as part of the collection and are made accessible through the library’s Online Public Access Catalog (OPAC).

 

This year the question is divided into number of physical units and number of downloadable units.

 

8.7 Video materials - These are materials on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or monitor. Video formats may include tape DVD, CD–ROM, web based or downloadable files, etc. Report the number of units, including duplicates. Items packaged together as one unit (e.g., two or more video cassettes for one movie) and checked out as a unit are counted as one unit. For electronic units report only the items the library has selected as part of the collection and are made accessible through the library’s Online Public Access Catalog (OPAC).

 

This year the question is divided into number of physical units and number of downloadable units.

 

8.8 Electronic databases - Report databases, locally mounted or remote, full–text or not, for which temporary or permanent access rights have been acquired. A database (usually related to a defined topic or intent) is a collection of electronically stored data or unit records, (facts, bibliographic data, abstracts, texts) with a common user interface and software for retrieving and manipulating the data. A database may be issued by direct method such as on CD ROM or diskette, or as a computer file accessed via the Internet or a dial–up method. Report number of database licenses (subscriptions or one–time purchases). Count each licensed database individually even if several databases are accessed through one interface. Totals are automatically calculated.

 

8.8a Databases provided by the State Library - [This items is locked. You cannot change it].

 

8.8b Databases provided by parish library - Report databases, locally mounted or remote, full–text or not, for which temporary or permanent access rights have been acquired. A database (usually related to a defined topic or intent) is a collection of electronically stored data or unit records, (facts, bibliographic data, abstracts, texts) with a common user interface and software for retrieving and manipulating the data. A database may be issued by direct method such as on CD ROM or diskette, or as a computer file accessed via the Internet or a dial–up method. Report number of database licenses (subscriptions or one–time purchases). Count each licensed database individually even if several databases are accessed through one interface. Include databases provided by the State Library. Include only databases not provided by the State Library.

 

8.9 All other library materials - Report all other items not properly categorized previously but which are considered part of the collection and are made available through the library catalog. Include serial volumes on microfilm, all other microforms, films, etc.

 

8.10 TOTAL COLLECTION - Totals are automatically calculated.

 

8.11 Total items added to the collection during the reporting year, all formats

 

8.12 Total items withdrawn from the collection during the reporting year, all formats

 

My vendor then does a mapping from the specific items to the data elements reported to the feds. So for my libraries, they can count scores in 8.9, but those are not reported to Census/IMLS.

 

In a recent conversation I had, someone (maybe Scott from Iowa) said, and I like this quote: “Part of why we ask questions is ‘to give the library credit, and those libraries really want that credit.’”

 

Maybe that helps? Remember that there are some things you may want to count for the state that you won’t report to the feds. (I also collect circ by main library, branches, and bookmobile. I collect program numbers for bookmobiles also.)

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Kathy Sheppard (SC)

 

This is so weirdly coincidental.  I had very much the same question today from a library but our problem is with a contradiction in the survey instructions – these need revision, I think, if we are getting questions about it.

 

COLLECTION EXPENDITURES on p. 47 of the WePLUS Version 1.9 Manual covers “…all materials in print…and other formats considered part of the collection…”  So it’s clear that a library can purchase any print form of music and include that expenditure in 353.  Under the COLLECTION EXPENDITURES heading, 353 Print Materials Expenditures includes expenditures for “any other print acquisitions.”   Music is not mentioned specifically anywhere in Sections 353 through 358 but it is later mentioned in the LIBRARY COLLECTION section heading as an expenditure to be reported in 353.

 

LIBRARY COLLECTION on p. 49 of the Manual  instructs to report data on “selected types of materials” but not ALL materials (“i.e. microform, scores, …”)    That is, scores are eliminated from eligibility to be counted as a “selected type of material” in 450-460.

 

And here’s the contradiction:   Under that same heading, 450 Print Materials instructs to include in the reported figure “…music…that [is] bound in hard or soft covers or in loose-leaf format.”   

 

Restating that contradiction, “scores” are specifically mentioned in the LIBRARY COLLECTION heading paragraph as NOT to be included, while “music” in various bindings SHOULD be included in 450.

 

Is there a difference between a printed score and bound music?   I don’t know why this hasn’t come up before.  Maybe it’s clear to everyone else?  What am I missing?

 

In any case it would be helpful to revise this language.   Either we remove “music” as an eligible collection under 450, or we remove the statement in the paragraph heading that makes it an ineligible collection.  Or we define clearly what is meant by “music” and by “score” that requires different counting practices for each.    I’m not sure if there are additional considerations – maybe some of our folks with extensive music collections can weigh in on this? 

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Michael Golrick (LA)

 

I think that the distinction about music was more important in the past than currently. Some of us are old enough to remember “sheet music” which was (is?) the arrangement of a musical composition (song, most often) which was sold as a separate item. It was usually 4 to 10/12 pages. It was often printed like a newsletter. A “score” was more often bound or in those awful spiral bindings. It would be for all the music in a musical (for example), or a complete symphonic work. It was “substantial.” Back in the day, there would be public libraries which would have collections of sheet music for folks to check out (often as vertical file material – remember that?). So they were allowed to count the cost of purchasing, but not “inflate” the size of the collection by counting each sheet music song as an item. That is what I suspect is going on.

 

This *is* the time of year when we can fix that kind of thing.

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Kathy Sheppard (SC)

 

That’s what I thought. 

 

I have submitted a proposed revision to LIBRARY COLLECTION/450 Print Materials on the wiki.